Portland, OR
(503) 764-9836

Staffing Recruiting Coordinator — Weekend On Call (Bi-Weekly)

Job Summary

The Staffing-Recruiting Coordinator/Weekend On-call (bi-weekly) handles client and employee scheduling as well as manages caregiver recruiting which will occur during normal office hours and the afterhours on-call (Sat, Sun every other weekend AND one/two nights during the week). They will monitor the telephony (automated time keeping system) for non-clock-in caregivers. They will also handle other office coordination/clerical duties.

Job Functions

  • Answers telephone, takes inquiries or messages using proper telephone etiquette.
  • Takes referrals and inquiries on the phone.
  • Updates scheduling conflicts in our Clear Care software system.
  • Recruits caregivers, schedules and conducts the interviews as well as screens and tests all applicants.
  • Files documentation of associate work record(s) for all caregiver associates.
  • Maintains documentation/filing for all clientele and caregivers.
  • Schedules after hours open shifts (call-outs) with appropriate caregivers, making all follow through calls necessary to produce an effective, smooth flowing schedule.
  • Maintains a written log of all actions taken during business hours and weekend hours to report it in the EOD (End of Day) Report via email.
  • Assists with other office duties assigned by the HR Manager and/or Managing Director as well as attends appropriate office staff mtgs.

On-Call Duties

  • Takes calls or messages from the answering service using proper telephone etiquette and responds promptly to resolve client or employee issues.
  • Takes referrals and inquiries. Calls will come in from answering service via text(s).
  • Updates our Clear Care software from home computer, tablet, laptop or smart phone each day.
  • Makes notes in the shift calendar or activity modules (Clear Care system) for each call/issue that comes in.


  • High School graduate or equivalent.
  • Caregiving experience.
  • Scheduling experience.
  • Recruiting experience a plus (not necessary).
  • Basic office and computer skills, organizational abilities with attention to detail.
  • Excellent interpersonal relations abilities as well as excellent telephone skills.
  • Able to work independently, demonstrating sound judgment.
  • Read, write, speak, and understand English.

Reports To: HR/Billing and Payroll Manager / Managing Director

Pay Rate: $16-$19/hr DOE

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